Our Job Offers

OmniSite is a small family-owned manufacturing company and industry leader in remote alarm monitoring providing products and services to water utilities, wastewater departments, residential customers, and other industries across North America. Our company believes in delivering extraordinary results to our customers through innovation. We engineer, build, and support cellular devices that help protect the environment by detecting problems before spills occur. Our products are also used to monitor a variety of other industrial equipment. OmniSite is an equal opportunity employer. Find out more about our products at www.omnisite.com and www.pumpalarm.com.

What is OmniSite looking for?

OmniSite is seeking an experienced, customer-focused Order Management & Purchasing Specialist to support purchasing, inventory management, and customer order fulfillment. This role serves as the primary point of contact for purchasing while also assisting customers with order entry, order status updates, lead time communication, and product returns.

Approximately 75–80% of this position focuses on purchasing, inventory management, supplier relationships, and material planning, while 20–25% supports inside sales and customer service activities. This position works closely with Operations, Engineering, Production, and Customer Service to ensure customers receive accurate information, materials arrive on time, and production remains uninterrupted.

This is an excellent opportunity for someone with purchasing experience who enjoys building supplier relationships, negotiating pricing, solving problems, and providing outstanding customer service.

Job Responsibilities and Duties

Inside Sales & Customer Support

• Process customer orders and perform order entry.
• Follow up with customers regarding order status.
• Communicate lead times and delivery expectations.
• Coordinate customer returns.
• Support order fulfillment activities.
• Coordinate special-order or custom-purchased components needed to fulfill customer orders.
• Communicate professionally with customers by phone and email.

Purchasing & Procurement

• Create and manage purchase orders based on sales trends, forecasts, and inventory requirements.
• Monitor vendor order status and confirm delivery schedules.
• Communicate lead time changes.
• Resolve pricing, invoice, and order discrepancies.
• Maintain purchasing records and supplier documentation.
• Support sourcing efforts for new products and suppliers.
• Negotiate pricing and purchasing agreements with vendors.
• Analyze landed costs, including freight, duties, and tariffs.
• Assist in evaluating alternative sourcing options to reduce risk and improve supply continuity.
• Support cost reduction initiatives through supplier negotiations and product alternatives.

Vendor Management

• Maintain supplier contact information, pricing, and terms.
• Monitor supplier performance, including quality and on-time delivery.
• Assist with onboarding and qualification of new suppliers.
• Build and maintain positive vendor relationships.
• Work directly with vendors to resolve damaged materials, incorrect shipments, and product quality concerns.
• Coordinate vendor returns and corrective actions to prevent recurring issues.

Engineering & Product Support

• Verify purchase orders against current engineering drawings and specifications.
• Update and maintain Bills of Materials (BOMs) within the ERP system.
• Track product lifecycle notifications, including End-of-Life (EOL) notices.
• Coordinate with engineering on part revisions and product changes.

Logistics & Shipping

• Coordinate domestic and international shipments.
• Work with freight forwarders, carriers, and customs brokers.
• Ensure compliance with applicable import regulations and company policies.

Qualifications and Skills 

Required

• Associate degree in Supply Chain Management, Business Administration, Operations, Manufacturing, or a related field and at least five (5) years of purchasing experience in a manufacturing, technology, or related environment; or
• Bachelor's degree in Supply Chain Management, Business Administration, Operations, Manufacturing, or a related field and at least two (2) years of purchasing experience in a manufacturing, technology, or related environment.
• Experience working directly with both customers and vendors.
• Experience in manufacturing, distribution, or technology-related environments.
• Experience negotiating with vendors and managing supplier relationships.
• Experience with ERP/MRP systems (Odoo, QuickBooks, or similar).
• Knowledge of purchasing, inventory control, and logistics processes.
• Familiarity with international shipping, tariffs, customs documentation, or supplier management.
• Strong proficiency in Microsoft Excel, Outlook, and Office applications.
• Strong verbal and written communication skills, including professional phone and email communication.
• Resourceful and self-motivated with the ability to prioritize work based on business needs and organizational priorities.
• High attention to detail and accuracy.

Physical Requirements

• Occasionally lift up to 30–35 pounds.
• Ability to work throughout warehouse and office environments.
• Comfortable using warehouse stairs and ladders.
• Ability to distinguish colors for wires and product overlays.
• Sit, stand, and use a computer for extended periods.

Benefits

• Competitive employer contributions toward medical, dental, and vision insurance premiums, as well as Health Savings Account (HSA) contributions for eligible employees.
• $25,000 Life insurance policy paid by OmniSite
• Contributions to HSA
• Short-term and long-term disability insurance
• Voluntary term life insurance
• 401K, profit sharing, and Cash Balance Plan
• Generous PTO program
• Onsite exercise class
• Employee events monthly

OmniSite is a small family-owned manufacturing company and industry leader in remote alarm monitoring providing products and services to water utilities, wastewater departments, residential customers, and other industries across North America. Our company believes in delivering extraordinary results to our customers through innovation. We engineer, build, and support cellular devices that help protect the environment by detecting problems before spills occur. Our products are also used to monitor a variety of other industrial equipment. OmniSite is an equal opportunity employer. Find out more about our products at www.omnisite.com and www.pumpalarm.com.

What is OmniSite looking for?

OmniSite is seeking a detail-oriented and dependable part-time team member to support our production and shipping operations. This position offers a minimum of 16 hours with a maximum of 30 hours per week and is ideal for someone who thrives in a hands-on, fast-paced environment. The ideal candidate will be responsible for assembling and inspecting products, maintaining inventory accuracy, and ensuring timely and organized shipment of goods. This role requires strong attention to detail, the ability to follow instructions, a commitment to cleanliness and organization, and the ability to work collaboratively with the Purchasing Manager, Production Supervisor, and Operations Manager to maintain smooth workflow and inventory control.

Job Responsibilities and Duties

Assembly & Inspection

• Assemble parts to form complete units or subassemblies
• Create accessory bags
• Assemble and program units for various products
• Perform visual inspection of assembled units

Packing & Shipping

• Properly pack products
• Stage boxes for shipping
• Ship products
• Keep the shipping area clean and organized 

Inventory Management

• Receive, count, and place parts from incoming shipments onto correct shelves
• Perform inventory cycle counts
• Assist with weekly or monthly inventory counts
• Receive RMAs
• Unpack, count, and verify received inventory
• Notify Purchasing Manager and/or Production Supervisor of inventory levels
• Ensure RTU parts are built into RTUs as much as possible at all times

Workplace Organization & Communication

• Maintain a neat and orderly work area
• Keep tables and work areas clean
• Inform Operations Manager when tools are missing or broken
• Inform Operations Manager when supplies are low or parts are damaged
• Additional duties or responsibilities may be assigned 

Qualifications and Skills 

• High school diploma or GED, or in process of achieving college diploma.
• Proficiency in Microsoft Office Suite
• Basic math, reading and comprehension (written and verbal) skills
• Ability to apply common sense understanding to carry out detailed written or oral instructions
• Keen attention to detail
• Enjoys repetitive tasks
• Excellent memory and ability to recall information
• Regularly required to stand and walk.
• Frequently required to lift and/or move 10-30 pounds and occasionally lift and/or move up to 75 pounds with assistive devices.
• Close vision and color vision are required.
• Responsibilities, skills and working conditions may change as needs evolve. 

Benefits 

• 401K and Cash Balance Plan
• Onsite exercise class
• Paid Holidays after one year of employment
• Employee events monthly